This document outlines our Privacy Policy to make you aware of how we are complying with GDPR. Henceforward it will be referred to as our “Privacy Notice”. This policy was last updated on 17th May 2018.

Sirocco Search is a specialised business consultancy offering executive search services, talent advisory, and personal career coaching. We partner with businesses and executives to enable and further their growth and development. We identify, assess and develop executive talent up to board level. 

Sirocco Search Ltd take our obligations under all data protection laws very seriously and work hard to ensure that we are holding personal data in a secure and compliant manner. All data held by Sirocco Search is stored in a secure and confidential database accessible only by authorised personnel. We are committed to protecting the privacy of our candidates, clients and users of our website. We expect our clients to agree to our Privacy Policy as we agree to theirs as part of our business terms and conditions. 

Here we summarise our policies regarding how we collect, use and transfer your personal data, the security measures we employ to protect such data and your rights regarding your personal data.

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of the executive search recruitment process. This information includes your name, contact details, family details, CVs, identification documents, educational records, work history, employment status and references.

We sometimes also collect sensitive personal information about you, such as details of criminal convictions and ethnic origin and sexuality. We only collect sensitive personal information from you, and further process this data, where you have given your explicit consent or otherwise where permitted by law.

The following are the different sources from where we may collect personal information about you:

We share your personal information with clients seeking to fill a position, in order to determine with the client whether you are a good fit for the available position.

We share your personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as referencing, qualification and criminal reference checking services (as required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality.

We share your personal information with third parties who perform functions on our behalf and who also provide services to us, such as executive research consultants and IT consultants carrying out testing and development work on our business technology systems. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality

Where required we share your personal information with third parties to comply with a legal obligation; when we believe in good faith that an applicable law requires it; at the request of governmental authorities conducting an investigation; to verify or enforce our <<Terms of Use>> or other applicable policies; to detect and protect against fraud, or any technical or security vulnerabilities; to respond to an emergency; or otherwise to protect the rights, property, safety, or security of third parties, visitors to the our website, our business or the public.

If you do not provide the personal information necessary, or withdraw your consent for the processing of your personal information, where this information is necessary for us to provide services to you, we may not be able to match you with available job opportunities or discuss our potential client needs. 

No, we do not carry out automated decision making.

Whilst we work mainly with clients based in the EEA, we will occasionally work with organisations outside the EEA, in which case we will operate on the same safeguards as those pertaining to the EEA.

By law, you have a number of rights when it comes to your personal information. Further information and advice about your rights can be obtained from the data protection regulator in your country.

You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.

You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for: 

Alternatively, we may be entitled to refuse to act on the request. Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data or request that we transfer a copy of your personal information to another party, we may need to request specific information from you to help us confirm your identity and ensure your right to access the information. This is another appropriate security measure to ensure that personal information is not disclosed to any person who does not have the right to receive it.

Our Privacy Notice is based upon the concept of “legitimate interest” as a legal basis for using personally identifiable data without the need to obtain consent.

All the data we collect and process will only be used in relation to our Executive Search and Assessment Projects. 

To summarise what this means to you:

Article 5 of the GDPR requires that personal data shall be:

a) processed lawfully, fairly and in a transparent manner in relation to individuals;

b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;

c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and

f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

We may contact you by phone, email, text or social media. If you prefer a particular contact means over another please just let us know.

If you have any enquires you can contact us at: 

Info@siroccosearch.com

Jane Dowding – Registered Data Controller

+44 7767 888795

Sirocco Search Ltd

Information Commissioner’s Office registered number: ZA314919